南山大学

 

Constitution and By-Laws

CATHOLIC COLLEGES AND UNIVERSITIES

General Description

The Association of Southeast and East Asian Catholic Colleges and Universities (ASEACCU) is a regional association of Catholic Universities in countries within this geographical area.1 The purpose of the organization is to promote Catholic higher education and to be a support for the local Churches. ASEACCU also aims to contribute to educational dialog on an international level beyond the Southeast and East Asian region.

Mission Statement

Following the guidelines of the "Apostolic Constitution on Higher Education", "Ex Corde Ecclesiae", the purpose of the association is defined as follows:
To serve as a forum for member institutions.

  1. To reflect on how they put into practice the ideals of a Catholic university as expressed by "Ex Corde Ecclesiae" and other official documents of the Church.
  2. To ascertain whether they have correctly defined and continuously maintained their identity as Catholic schools.
  3. To dialog freely and at the highest levels and to share resources among themselves and with other educational institutions and governments both internationally and in their own countries, in their common quest for academic excellence.
  4. To dialog with educational institutions belonging to other religious traditions.

Means to Achieve the Mission

ASEACCU's Mission to serve as a forum towards the shared goals of member institutions may be pursued through the following and other appropriate means:

  1. The collection, exchange, and dissemination of information. This may be done through newsletters and other publications as well as through facilitating information networking among member institutions.
  2. The organization of meetings, symposia, workshops and seminars on topics and concerns related to the mission of the association.
  3. The exchange of faculty, administrators and students.

Organization

  1. Membership
    1. Full membership may be granted to institutions, that are recognized legal degree-granting Catholic universities and colleges in their respective countries.
    2. Associate membership may be granted to:
      1. Catholic universities and colleges that are not within the Southeast and East Asian region.
      2. National associations of Catholic universities and colleges within the Southeast and East Asian region.
    3. The ex officio representatives of Catholic universities and colleges, who are full or associate members, will be their president. In the case of national associations, the ex officio representative will be the Executive Secretary or the person holding an equivalent position.
    4. The ex officio representatives may appoint someone from their universities and colleges or associations to represent their institutions and, in the case of those with full membership, exercise their right to vote in elections or other actions where votes are taken by ASEACCU.
    5. Observer status may be granted to others wishing to attend the annual meetings of ASEACCU.
  2. Rights and Duties of Members.
    Members, both full and associate, have the following rights and duties:
    1. To attend the annual meeting and the general assembly.
    2. To pay their annual dues in the amount to be determined by the general assembly.
    3. To participate actively in meetings and other activities of the association.
      1. Full members have the right to vote in deliberations of the association.
      2. Associate members and observers do not have voting rights.
    4. To remain members in good standing, they should not be absent from more than two consecutive annual meetings and general assemblies nor be remiss in paying their annual dues for more than two consecutive years. Extenuating circumstances are to be determined by a two thirds vote of the general assembly.
  3. New Members.
    1. In addition to the above conditions, acceptance of a university or college to full membership requires the following conditions:
      1. Nomination by two universities that are full members of ASEACCU in good standing.
      2. Review and recommendation by the Advisory Committee.
      3. Approval by two-thirds vote of the full members of the association present in a general assembly.
    2. The same conditions as for new members apply to the granting of associate membership and permanent observer status.
  4. Structural Organization
    1. ASEACCU is governed by the general assembly
      1. The members of the general assembly are those institutions that have full membership in ASEACCU and are ordinarily represented by the presidents of said institutions.
      2. A president may delegate another from his/her institution to represent him/her at the general assembly.
      3. The general assembly meets once a year at the time of the annual ASEACCU meeting. The annual meeting will be held at a date to be determined at the previous general assembly. Ordinarily, the annual meeting will begin on a Friday evening and conclude on the following Sunday evening.
      4. The general assembly at its annual meeting will:
        1. Receive the report of the Executive Secretary on the finances and activities of the association.
        2. Receive the report of the chair of any standing committees.
        3. Vote on the acceptance of new full and associate members and observers.
        4. Elect officers and members of committees.
        5. Decide on programs and activities of the association.
        6. Decide on the theme or topic and the dates of the next annual meeting.
        7. Decide on the venue and host of the next annual meeting and the following one.
    2. The chief administrative officer is the Executive Secretary.
      1. The Executive Secretary is elected by the general assembly for a period of three years.
      2. The Executive Secretary has the following responsibilities:
        1. Under the guidance of the general assembly and the steering and advisory committees, to work towards the implementation of the goals of the association.
        2. To call for meetings of the steering and advisory committees. These committees are described below.
        3. To maintain correspondence with the member institutions.
        4. To carry out the decisions and recommendations made at the general assembly.
        5. To keep the financial books of the association and present a report on the finances and activities of the association at the general assembly.
    3. The ASEACCU Secretariat will rotate every three years between member universities or colleges that offer to provide an office and related facilities for this purpose for a period of three years. For this reason the Executive Secretary will ordinarily reside at the host university and be a faculty member or administrator of that university.
    4. A steering committee is responsible for the organization of the next annual meeting and general assembly. This committee will ordinarily meet once several months prior to the annual meeting in order to help the host for the next meeting begin preparations. This meeting will take place at the venue for the next meeting.
      The members of the steering committee are the following:
      1. A chairperson, who is ordinarily the president(s) of the university(ies) or college(s) that will host the next annual meeting.
      2. The president(s) of the university(ies) or college(s) that hosted the previous annual meeting together with representatives of the organizing committee from the previous meeting as determined by the host president of that meeting.
      3. The ASEACCU Executive Secretary.
      4. Members of the organizing committee of the host for the next annual meeting as determined by the host president(s).
    5. An advisory committee will serve as a consultative body looking to the future of the association.
      1. Members of this committee consist of one representative from each country having full members in the association.
      2. The country representatives are to be nominated by the country's full member institutions represented during the general assembly from among the presidents of full member universities and colleges or their duly appointed representatives.
      3. The general assembly shall elect the country representatives for a three-year term from among those nominated. The term of the representatives is concurrent with that of the Executive Secretary.
      4. The advisory committee will ordinarily meet immediately following the annual general assembly business meeting in order to evaluate the meeting just held. If this is not possible it will meet at a time convenient before the beginning of the next annual meeting.
      5. Extraordinary meetings of the advisory committee may be called by the Executive Secretary.
  5. Finances
    1. The annual dues of full and associate members are the same and should be kept to a minimum.
    2. These monies are to be used solely for extraordinary expenses of the Executive Secretary such as travel of the secretary to the annual meetings, the meetings of the Steering and Advisory Committees.
    3. Ordinary office expenses are to be provided by the university or college hosting the secretariat as described above in section IV, D, 3.
    4. Travel expenses of the Advisory and Steering Committee members are to be the responsibility of the respective national groups or member institutions.
    5. Each member institution is responsible for all expenses involved in travel to and participation in ASEACCU meetings of its representatives.

Appendix

  1. The first ASEACCU by-laws were approved by a two thirds vote at the fourth general assembly meeting in Seoul, Korea from August 23 to 25, 1996 and took effect as of August 25, 1996.
  2. The present by-laws were amended at the tenth general assembly meeting in Fremantle, Australia from August 2 to 4, 2002 by a unanimous vote of the general assembly.
  3. Amendments of these by-laws may be made as follows:
    1. Proposals for amendments may be submitted by any full member and must be submitted to the Executive Secretary in sufficient time to be circulated with the official agenda of the next general assembly.
    2. Approval of amendments is upon two-thirds vote of the official participants at a general assembly.